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City Hall move finally completed

Second wave of department moves completes transition to Beaverton Building


Photo Credit: TIMES PHOTO: JAIME VALDEZ - As of Monday afternoon, the five-story Beaverton Building at 12725 S.W. Millikan Way, houses the city of Beaverton's administrative offices. Police and court services remain at the old City Hall on Southwest Griffith Drive.Mike Irwin worked in the same basic space at Beaverton City Hall on Southwest Griffith Drive for a quarter century.

As the graphics technician unpacked and organized his new workspace on the first floor of the Beaverton Building at The Round, he can't help but feel just a bit sentimental about leaving the old place behind. Nostalgia, however, is no match for the invigoration of moving into a newly renovated, appropriately organized building.

On Tuesday afternoon, he and his reprographics department co-workers were busy unpacking and scurrying around to get the office — now housed in a bright, high-ceilinged space facing Southwest Millikan Way — in some kind of working order.

"When you're in the same room for 25 years, there is a (sentimental) feeling," he said, "but then you fill your boxes with stuff and get ready to move. When we're finished getting everything put away, this is going to be really nice."

Irwin was among the second wave of city employees moving from City Hall at 4755 S.W. Griffith Drive to the Beaverton Building, the city government's new home base at 12725 S.W. Millkan Way on Friday and Monday. First-floor departments, including mailroom/reprographics, the city's passport window and recycling and solid waste programs, joined fourth-floor departments, including community and economic development, and engineering in the second and final move phase to the Beaverton Building. Photo Credit: TIMES PHOTO: JAIME VALDEZ - Mike Irwin graphics technician with the city of Beaverton, discusses his new workspace in the  mailroom/reprographics department at the Beaverton Building.

Re-orientation

As the city attorney’s office, finance department, human resources, information technology services and the mayor’s office did on Aug. 8, the first-floor and remaining fourth-floor departments closed at noon on Friday. After crews moved furniture and files over the weekend, they reopened on Monday at 1 p.m. — in a manner of speaking, at least.

"Patience is the key," said Vanessa MacLeod, a reproduction graphics specialist with the city since 2005, of the transition and reorganization process on the first floor. "But this is very exciting. It was a long time coming. I think we may have one of the best spots in the building."

With all 175 city staffers and administrative offices now moved to The Round, the city’s police department and municipal court services are now the sole occupants of the Griffith Drive building, which served as City Hall since 1986. Anticipating voter support of a $35 million bond measure in November, city leaders plan to remodel and retrofit the building as a Public Safety Center that can remain operational in the event of a catastrophic earthquake.Photo Credit: TIMES PHOTO: JAIME VALDEZ - Cathy Jack, who works in the city of Beaverton's engineering department, and Debbie Baidenmann, records manager in the city attorney's office, chat during lunch in the fourth-floor cafe of the Beaverton Building, which serves as the city's new administrative center.

Room to work

In addition to freeing up space to accommodate the Public Safety Center, the move to The Round solves long-running space and logistical problems plaguing city administration.

"I didn't realize before how cramped our area was," said Michelle Tagmeyer, a support specialist in the reprographics department for two years. "It's a lot brighter in here. We didn't have a window before. It was a good move."

After a full week in her fifth-floor office, Jayne Scott, senior manager of the Beaverton Arts Commission, has no regrets about the crosstown move.

"We love our new space," she said on Tuesday, making note of the low-slung cubicles and open-office environment. "It's very efficient for our team. In the old City Hall, we were not all together. If we needed to chat with staff, we had to look over cubicle walls to ask questions. It's a real efficient use of space."

Scott and her co-workers have already learned to modify their speaking voices to avoid interrupting nearby colleagues.

"I'm really pleased with how well we've adapted," she said. "You could hear a pin drop in our area. Voices carry."

The new City Council chambers on the Beaverton Building's first floor is being prepared for its first use on Tuesday, Sept. 9. Next Tuesday's roundtable meeting will be held in the Forrest S. Soth City Council Chambers at the Griffith Drive building.

The name of the new council chambers has yet to be determined, Mayor Denny Doyle noted last week.

"We're not there yet," he said. Photo Credit: TIMES PHOTO: JAIME VALDEZ - City of Beaverton Associate Planner Jeff Salvon works on a project in the community development department on the fourth floor of the Beaverton Building at The Round, the city of Beaverton's new administrative center.

Getting around the Beaverton Building:

Here is a breakdown of city departments and their locations in the Beaverton Building:  

First floor: Reception desk, City Council Chambers, reprographics and mailroom, passport office

Fourth floor: Community and economic development, engineering, finance, including utilities billing

Fifth floor: Mayor's office and community programs, records, human resources, information technology, city attorney, records, information technology services.

Parking at The Round:

Here are the current vehicular parking options for the Beaverton Building and The Round

Millikan Way parking garage: Entrance on south side of The Round at 2656 S.W. Millikan Way, between Watson Avenue and Rose Biggi Avenue — about 400 free spaces available to tenants, visitors and city of Beaverton employees in the Beaverton Building.

Parking Lot 1: Corner of Southwest Crescent Avenue and Rose Biggi Avenue, for Beaverton Building visitors and customers only.

Lot 2: Southwest Crescent Avenue, north of The Round — for customers, tenants and Beaverton Building visitors. 

Lot 3: East of Lot 2 — reserved for residents of The Lofts at The Round condos.

Lot 5: Off Southwest Watson Avenue — for customers, tenants and Beaverton Building visitors.

Biggi Lot: Next to Lot 2 and Lot 3, this space is for visitors and tenants, though access is unavailable during construction.

Pinion Lot: West of Southwest Rose Biggi Avenue — permit parking only, with no parking for The Round visitors or customers.

Street parking: Two-hour spaces (8 a.m.-5 p.m.) along Southwest Crescent Avenue, Rose Biggi Avenue, Millikan Way and Watson Avenue. 

Beaverton Central MAX train station: No park-and-ride vehicle spots available at The Round.

Staying within budget

• Renovations to the former South Office/Metro Building, which the city purchased for $8.65 million in early 2012, got underway last fall and wrapped up in early August.

• The Beaverton Building renovation and move-related costs came in within the $5.7 million budget, said Jerry Allen, the city’s assistant director of project services.

• About 90 percent of existing City Hall furniture and fixtures were moved to the new building.

• To accommodate the non-linear shape of the building's floors, the City Council approved purchasing new cubicle systems for a total of $496,000.

• Cubicles, furniture and fixtures unsuitable for the new space were left behind for the public safety building.




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