Paperless meetings and live streaming pushed to December

The Lake Oswego School Board will update its communications system — eventually.

On its strategic priorities timeline for 2012-13, the board had aimed to transition to paperless school board meetings and implement online video webcasting and archiving of meetings in September and October.

“We have been making forward motion towards being able to broadcast all of our meetings in the interest of making sure that people don’t have to come,” said board member Linda Brown. “We know that they have kids at home who have homework to do and have to be put to bed and sometimes the meetings run late.”

But those parents will have to wait for this innovation a little longer.

“It’s moving along, but we’re probably looking at a December start date,” said board chairman John Wendland. “We still have some equipment to get, we need to get some training done and with everything going on at the beginning of the year we just have a lot on our table.”

“We also thought that we had one company that would be straightforward to work with,” Brown said, “and it turns out that another would be a better way to go.”

“It’s just the chronology thing and working with the vendor and so on to make sure we get it right,” Wendland said.

The school district has settled on Granicus, which bills itself as the leading content delivery platform for government.

District Director of Communications Nancy Duin said once the system is up and running, viewers will be able not only to stream board meetings from home, but also to select specific segments of the meeting agendas to watch.

The goal of going paperless is now in sight. School board members started to receive communications from the LOSD central office electronically as of last week, and the Granicus platform will facilitate the broadcasting of board packets on a big screen during meetings.

Duin said LOSD is using a separate contractor, Compview, to install the necessary audiovisual equipment.

Wendland asserted that the strategic priorities timeline is not set in stone, but rather a framework for when such projects would ideally be completed. And, he said, other priorities such as budgeting and aligning district standards with state mandates have necessarily taken precedence over the communications transition.

“It’s an advancement of the district, but it’s not a requirement for the district to survive,” Wendland said.

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