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Sandy police to switch to regional records software

More than 5,000 local officers will have access to same records database

The Sandy Police Department will soon transition to using a new software system for its records along with every other public safety agency in Clackamas, Washington, Clark and Multnomah Counties.

At its meeting on Monday, Jan. 5, the Sandy City Council authorized Sandy Police Chief Kim Yamashita to sign an agreement to use RegJIN computer software, a records management system that will allow for the more than 5,000 law enforcement officers in the region to access the same database.

“We’re getting to the point where we would be foolish not to participate,” said Yamashita at Monday’s meeting. "Everything is going as paperless as possible for these agencies."

Apart from Sandy, the Clackamas County Sheriff’s Office was the last to join the agreement. But now that they have, even the jails will be utilizing the software.

According to Yamashita, the cost to the city for use of the software is about $61 per officer, per month – adding up to about $10,000 a year.

Some regional police agencies are already going live with the software, but Yamashita has chosen to wait so that many of the kinks in the program will be worked out before Sandy begins using it.

“I know that we have one of the very last go live dates,” Yamashita said.

Because Sandy Police will not begin using the software until April, it will not be responsible for fees until July.

The Sandy Police Department hasn’t discussed moving its current records over to the new database, Yamashita noted. Instead, the plan is to keep one standalone license for Sandy PD’s current system and gradually phase out of it as new data is recorded in the RegJIN system.

“We’ll find ourselves using the system less and less every day until we’re just not in it,” she said.