TriMet's new procurement system
TriMet is making a move toward streamlining its procurement process by switching to TriP$, a new system that will support submitting construction documents online, along with other usefully modern integrations.
In order for companies to be notified of future solicitation opportunities, all existing users are required to re-register during the process of switching.
"We are asking vendors to re-register to give our system a fresh start as we look to make it more robust and improve the user experience," said Roberta Altstadt, TriMet spokeswoman. "There also was a lot of redundant and outdated information in our old system, so we didn't want to migrate that to our new system. Registration in our new system is free and very seamless."
The supplier registration portal is already open, and TriMet started posting solicitation opportunities there March 1 of this year. Through the new system, vendors will be able to view solicitations and submit bids, proposals and other contracting documents online.
"The new system will allow vendors to submit their responses electronically through the online system instead of hand-delivering or paying a courier service for delivery," Altstadt said. "The contracting module tracks contract milestones and allows TriMet employees to easily search for existing contracts internally."
TriMet told the Business Tribune the new system is comprised of three modules that function together: supplier management, sourcing and contracts. Previously, TriMet has three disparate systems that were not integrated.
"Also, support was no longer going to be available for one of those systems, so it made sense to implement a new system that conveniently combines the elements into one improved system with a new look and enhanced functionality," Altstadt said.
The supplier management module allows vendors to register their company with specific commodity codes so they receive notification when TriMet issues a solicitation that corresponds to their areas of interest. The sourcing module allows TriMet to issue solicitations within the system and select commodity codes that apply and are relevant to the requested goods or services.
"Because it is a new system, the look and feel will be different. We also believe the functionality will be better than that of the previous system," Altstadt said. "The new system brings with it a fresh start. Just re-register and when new contract opportunities come up, we'll let you know."
By Jules Rogers
Reporter, The Business Tribune
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